What Councils Commonly Require in an Environmental Management Plan (VIC)
Victorian councils regularly request Environmental Management Plans as part of planning and building approvals. This article outlines the typical structure of an EMP, the documentation councils expect, and common reasons for revision. It provides a clear, practical overview for designers, planners and builders working on small to mid-size projects.
Environmental Management Plans (EMPs) are routinely requested by Victorian councils during planning or building permit processes. These documents help demonstrate that environmental impacts during construction will be managed in a practical and consistent way.
This guide outlines what councils commonly expect to see in an EMP, to help designers, planners and builders understand the typical structure and documentation requirements. This article is informational only and does not constitute engineering or certified environmental advice.
Why Councils Request EMPs
Councils use EMPs to assess whether a project has considered and documented:
Environmental impacts during construction
Proposed mitigation measures
How site activities will be controlled
Roles and responsibilities on the project
Compliance with relevant local policies
The goal is clarity, not technical modelling. Most Victorian councils expect the document to summarise risks and controls in a clean, structured format.
Basic Structure Councils Commonly Expect
While formats differ between councils, most EMPs include:
Site description
Location
Surrounding context
Any known environmental sensitivities
Project overview
Type of construction
Expected duration
Key on-site activities
Environmental risks
Councils typically expect coverage of:
Sediment and erosion risks (documentation only)
Waste generation
Dust and air quality impacts
Noise and vibration
Site access issues
Potential impacts on vegetation or drainage
Mitigation measures
This is where the EMP outlines practical controls such as:
Sediment control notes
Dust suppression practices
Waste handling arrangements
Noise/time-of-day management
Spill response procedures
Roles and responsibilities
Councils often ask for:
Who manages site compliance
Who monitors controls
Reporting expectations
Monitoring and housekeeping
EMPs normally include:
Inspection frequency
General housekeeping standards
Record keeping
Common Council Comments When EMPs Are Insufficient
Across Victoria, councils frequently request revisions for the following reasons:
Insufficient detail about sediment controls
Lack of practical mitigation measures
Missing site access information
No description of construction methodology
No mention of waste handling or storage
Generic, copy-paste controls not aligned to the site
Most feedback relates to clarity rather than technical deficiencies.
What EMPs Do Not Cover
To prevent misunderstandings, it is important to note what EMPs do not provide:
No hydrological design
No engineered ESC modelling
No contamination assessment
No ecological surveys
No certification of compliance
No technical engineering analysis
The EMP is a practical documentation tool, not a technical design document.
Who Typically Prepares EMPs
In Victoria, EMPs are commonly prepared by:
Building designers
Planning consultants
Builders
Specialist documentation providers
Most small to mid-size residential projects rely on clear, document-focused EMPs rather than engineering reports.
How Builders and Designers Can Streamline EMP Submission
To reduce council turnaround times:
Confirm any specific council guidance notes
Clearly describe site activities
Avoid generic text that does not reflect the project
Provide clear, simple lists rather than long narrative sections
Maintain a consistent structure across documents
Conclusion
EMPs play a practical role in demonstrating construction-phase environmental management. Councils primarily want clarity, consistency and relevant detail, rather than technical modelling or engineering design.
For more information on EMP preparation, see Attera’s service page:
Environmental Management Plans (EMP)
Understanding Environmental Conditions in Planning Permits (VIC)
Planning permits in Victoria often include environmental conditions that must be addressed before works can begin. This article explains the most common types of conditions, the documents typically required, and why councils request additional information. It provides a straightforward reference for professionals navigating the permit process.
Planning permits in Victoria often include environmental conditions that must be satisfied before works begin. These conditions vary by council and project type, but many fall into a few predictable categories.
This article provides a structured overview of the environmental conditions commonly included in Victorian planning permits, along with the documentation typically requested. The information is general in nature and does not constitute engineering or certified assessment.
Why Environmental Conditions Are Included
Councils include environmental conditions to ensure:
Construction impacts are managed
Site activities do not affect neighbouring properties
Local environmental policies are followed
Any risks are addressed before construction begins
Conditions help council officers verify that appropriate documentation is provided at the right stage of the project.
Typical Environmental Conditions
Environmental Management Plan (EMP)
Commonly required for:
Multi-unit developments
Commercial builds
Sites with overlays
Projects with potential construction impacts
Erosion & Sediment Control Documentation
Common for:
Sloping sites
Urban infill projects
Areas close to drainage paths
Documentation generally includes:
Sediment controls
Stockpile notes
Access management
(Not an engineered ESC plan.)
Tree Protection or Vegetation Management Notes
Often requested when:
Existing trees are near construction
Vegetation is protected by overlays
These are usually basic protection notes, not ecological surveys.
Bushfire-Related Information
In areas affected by bushfire planning requirements, councils may request:
BAL-related documentation
Input mapping to support certified assessors
This must be clearly non-certified.
Waste and Materials Handling
Conditions sometimes require:
Waste storage arrangements
Construction-phase waste management notes
Site Access and Traffic Management (Documentation)
For smaller projects, councils request simple documentation showing:
Vehicle access points
Pedestrian safety considerations
This is distinct from a formal Traffic Management Plan.
Pre-Start and Post-Approval Documentation
Many councils require documents at additional stages:
Pre-Start Conditions
Common requests include:
EMP
ESC documentation
Site management notes
Prior to Occupancy
More administrative conditions, such as:
Waste management confirmation
Site clean-up
Landscaping compliance documentation
Why Documentation Is Rejected
Common reasons for council feedback include:
Generic content
Missing site-specific information
Insufficient detail about sediment and erosion controls
Unclear roles/responsibilities
Misinterpretation of the condition wording
Most rejections relate to clarity, not technical content.
How Designers and Builders Reduce Delays
Practical steps include:
Reading each condition carefully
Using consistent document structure
Verifying if the council has guidance notes
Keeping documentation simple, factual and site-specific
Avoiding engineering language unless provided by a qualified professional
Conclusion
Environmental conditions in planning permits are common and generally straightforward if the required documentation is prepared clearly. Understanding what councils expect helps reduce delays during approvals and project commencement.
Learn more about Attera’s documentation services here:
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